Technical Manual


Access Times

The below information is relevant for those who have purchased a hospitality suite or VIP networking room. Secure a Hospitality Suite by contacting Thomas Howden, Industry Liaison, via email to

Hospitality/VIP Suites are available from:

Wednesday 7 December 2022
0900–1830 hours

Thursday 8 December 2022
0900–1830 hours

Friday 9 December 2022
0900–1500 hours

Hospitality Suite setup is only available during the access times stated above unless otherwise agreed to by the Congress Managers and Venue.

The location of the hospitality suites are conveniently positioned on the same floor as some of the scientific program sessions and in close proximity to the registration and exhibition (level 4).

Hospitality suites will be set up to boardroom style with the capacity requested during the application stage unless you advise otherwise. Please liaise with the congress manager at to arrange catering requests, and additional furniture as part of your entitlements. 

Due dates:

  • Provide any additional requests for furniture no later than Monday 24 October 2022 
  • Please provide the schedule of events taking place in your suite (for the purpose of door signage and catering numbers) no later than 14 November 2022.

Furniture and branding

A joint furniture and branding budget is included within the hire of your Hospitality Suite. This budget allows the purchase and/or hire of furniture and branding options you would like implemented in your Hospitality Suite.

All furniture hire must be finalised with the congress organisers by Monday 24 October 2022 


All branding materials for print must be provided to the congress organisers by Monday 24 October 2022 to allow sufficient time to be produced.


The current restrictions in Hong Kong require food be consumed in a dedicated catering zone, which does not include individual rooms around the Centre. 

APLAR will monitor this and should these guidelines change we will inform you and advise instruction on ordering food. 

At this time, no orders will be approved to provide catering in your hospitality suite.

Date of update: 20th July 2022

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