Custom stand requirements contact
An electronic copy of the delegate list will be provided 7 days pre-congress and on-site. It will include the following: delegate name, position, organisation, email and country (subject to privacy laws).
Terms and Conditions
Things you need to know
1. The following are part of the contract between the exhibitor and/or sponsor and the congress managers, MCI Australia, and exhibitors/sponsors must observe these rules. In addition, any regulations imposed by the virtual platform must also be observed. Any areas not covered are subject to MCI’s final decision.
- 1.1. You (the sponsor/exhibitor) by returning a completed, signed and dated form explicitly accept these terms and conditions.
- 1.2. Details may change without notice. Please refer to the congress website for the latest information.
- 1.3. MCI Australia (ABN 76 108 781 988) representing the organising committee and the Host body does not accept responsibility for any errors, omissions or changes.
- 1.4. You agree that the organisers and other authorised stakeholders may use your contact information for any relevant purpose such as administration or advising of future events. You may ask us to limit communication to necessary matters.
- 1.5. The Platform and MCI do not take responsibility should internet connection become unstable. Internet connection is out of the control of MCI Australia and the Platform provider, it is the responsibility of the delegate/sponsor/stakeholder to have stable connection to access the platform.
- 1.6. We will use reasonable endeavours to provide constant, uninterrupted access to the Platform and the Services, but with any software product, this cannot be guaranteed. We will not be responsible or liable for any direct or indirect losses or damages suffered or sustained by you as a result of, or in connection with, any interruption or delay in accessing and using the Platform or the Services
Use of the platform
2. You will not, and you will ensure the Authorised Users will not:
- 2.1. Modify the platform or merge any aspects of the platform with another programme other than as expressly provided under this Agreement.
- 2.2. Record, reverse engineer, copy, duplicate, reproduce, create derivate works from, frame, download, display, transmit or distribute any of the Platform, the source code of the Platform or any documents, manuals or setup instructions provided with the Platform or in relation to the Services
- 2.3. License, sell, rent, lease, transfer, assign or otherwise commercially exploit the Platform or the Services
- 2.4. Engage in unlawful behaviour, including unauthorised access to or use of data, services, systems or networks, including an attempt to probe, scan or test the vulnerability of a system or network or to break security or authentication measures
- 2.5. Access, store, distribute or transmit:
- 2.5.1. Viruses, work, trojan or other malicious code that corrupts, degrades or disrupts the operation of the Platform;
- 2.5.2. Material that is unlawful, unethical, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive or a contravention of the rights of any third party;
- 2.5.3. Material that facilitates illegal activity, or
- 2.5.4. Material that abuses or causes damage or injury to any person or property
- 2.6. Provide Platform login details or password, or otherwise provide access to the Platform, to any unauthorised or unregistered third party and you will take all reasonable steps to prevent unauthorised access to, or use of, the Platform;
- 2.7. Share any features of the Platform that are not publicly available with any unauthorised third part; and
- 2.8. Engage in any conduct on the Platform that is in breach of this Agreement (or any agreements mentioned therein)
- 2.9. Any breach of this clause 1 constitutes a breach of this Agreement and we may, at our absolutely discretion, terminate or suspend your access to, and/or use of, the Platform or the Services, and/or take further actions against you for breach of this Agreement.
- 3.1. All Services will be provided based on the information and specifications supplied by you. All information that we provide is supplied in good faith, but we do not warrant or guarantee the accuracy or completeness of any information provided by us or any third party. It is not within the scope of our obligations to enquire as to, or to verify, the accuracy of completeness of information that we receive from your or any third parties.
- 3.2. The Services, Deliverables and any Platform functionality specified in previous conversations are indicative only and may be amended by us from time to time. While we will use all reasonable endeavours to deliver the features and functionality specified therein, nothing in this Agreement prevents us from amending the Services at any time during the event delivery.
- 3.3. We will use reasonable endeavours to provide the Services promptly or by an applicable Delivery Date or such other dates as agreed by the parties in writing. Any Delivery Date or time quoted for delivery, commencement or completion of any part of the Services is an estimate only and time will not be of the essence.
4. Your obligations
- 4.1. You acknowledge that our ability to be able to provide the Platform and the Services to you without delate or interruption is dependent on your full and timely cooperation. You will (and will ensure that the Authorised Users will)
- 4.1.1. Co-operate with and assist us in the supply of your Platform content;
- 4.1.2. Promptly provide us with full and accurate information, data and explanations as and when required;
- 4.1.4. Comply with all reasonable directions and guidelines from us as advised from time to time.
5. We will have no liability for any losses suffered or any damage caused by errors or omissions in any information or instructions provided to us by you in connection with the Platform, the Services or any actions taken by as at your direction.
- 5.1. In no event will MCI Australia/APLAR be liable to you or any third party for any:
- 5.1.1. Loss of profits, revenue, goodwill or business, business interruption, corruption, loss or alteration of data, downtime costs, loss of use, failure to realise anticipated savings or for any indirect or consequential loss of damage of whatsoever nature, however caused;
- 5.1.2. Viruses worm, trojan or other malicious code introduced into, or transmitted to, your or any third part during the course of using the Platform or the Services;
You and your staff
6. Your application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately as per the information provided in the manual.
- 6.1. Your staff (even if entitled to a complimentary registration) will be denied access to the event or exhibition unless they have completed the relevant registration form.
7. Exhibitor notes
- 7.1. You have a limited licence to exhibit. You may not assign, share, sub-let, or grant registrations for the whole or part of the booth without our prior approval.
- 7.2. We are the sole judge of acceptable display items and you will remove them promptly if asked.
- You will be responsible for any reasonable costs should contents of your exhibition need to be changed, removed or updated.
- 7.3. You and your staff must be attired and behaved in accordance with the professional atmosphere of the event.
Everyone onsite must be registered
For security reasons no person will be permitted onsite without registering.
As a sponsor and/or exhibitor, you are entitled to a number of complimentary registrations as per the sponsorship package/number of booths confirmed. Your customised group registration forms will be shared via email. If you do not follow the process we are not able to guarantee that you will receive the discount.
Registrations must be received by Wednesday 7 November 2022.
Should you have additional members of your organisation attending the event, they must register and pay to attend.
Industry exhibitor one day pass:
Industry exhibitor full congress pass:
As an exhibitor, you are entitled to two (2) complimentary exhibitor registrations per 9sqmbooth that you have booked. If you require additional exhibitor registrations over and above your exhibitor entitlements these will be available to purchase.
Industry Program Registrations
As an industry program sponsor, you are entitled to a range of full congress registrations for speaker/chair/convenor and Staff registration for symposia support only depending.
If you require additional exhibitor registrations over and above your exhibitor entitlements these will be available to purchase.
Group accommodation bookings
If you require accommodation during the congress and are booking for a group of a minimum of ten (10) rooms, please email the Congress Managers with your requirements. A list of hotels available for group bookings can be found on the website.